Lesson 4b - Creating a Digitisation policy

-
Over the past weeks we reviewed a number of different Digitisation policies and the associated Digital Repositories. This week we will continue with digitisation policies with the view to creating a policy for our own Digital Repository Assessment task/

To develop a digitisation policy, we need to know more about the process of designing and creating a digital repository.

Purpose and Benefits

Activity 1

Read the following article:

10 WAYS THAT DIGITAL ACCESS TO COLLECTIONS BENEFITS MILLIONS OF AUSTRALIANS

What collections were mentioned in the article?

 What were some of the benefits?

Criteria for Digital Preservation

Activity 2

Read the following article:

http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/core-re

What were the 10 characteristics that were identified?

Building a repository

Activity 3

Read the article: The Emperor's New Repository
http://yalearchivalreadinggroup.pbworks.com/w/file/fetch/92927244/2008-10-chudnov.pdf

What did you learn about building a repository from the article?

Activity 4

Watch the following YouTube Video (this goes for around 40 minutes so we will see how we go with time) - From zero to 50K in 3 weeks - Building a Digital Repository from Scratch, Fast - Brianne Selman 




Digital Collections Toolkit

The Digital Collections website provides "practical tools for volunteers and staff in small to medium organisations in Australia that are collecting digital items, undertaking digitisation, and providing online access to their collections." We looked at this site last week when discussing the digitisation process.

http://www.digitalcollections.org.au/toolkit

Standards

Activity 5

Read the following article on Standards and Best Practice from the Digital Preservation Handbook.


How do these standards relate to creating and maintaining a Digital Repository?

Creating a Policy Document



Some Chisholm Sample policies

What is OAIS?

https://www.dpconline.org/docs/technology-watch-reports/1359-dpctw14-02/file

http://www.oais.info/

Legislation, Policies, Standards and Advice


https://www.naa.gov.au/information-management/information-management-standards

Archives Act
https://www.legislation.gov.au/Details/C2012C00025

https://www.alrc.gov.au/publication/for-your-information-australian-privacy-law-and-practice-alrc-report-108/15-federal-information-laws/archives-act-1983-cth/

Australian standards for records management
https://www.territoryrecords.act.gov.au/__data/assets/pdf_file/0008/435527/Records-Advice-No-23-Australian-Standard-for-Records-Management-January-2011.pdf

ISO
https://www.iso.org/standard/62542.html

https://www.iso.org/news/2016/04/Ref2072.html

Risks and Issues


http://www.dlib.org/dlib/may07/henty/05henty.html

https://en.wikipedia.org/wiki/Digital_library


Copyright

Readings on Copyright

https://www.copyright.org.au/ACC_Prod/ACC/Information_Sheets/Libraries__Introduction_to_Copyright.aspx?WebsiteKey=8a471e74-3f78-4994-9023-316f0ecef4ef

http://www.digitalpreservation.gov/documents/digital_preservation_final_report2008.pdf

https://www.wipo.int/edocs/mdocs/copyright/en/wipo_cr_wk_ge_08/wipo_cr_wk_ge_08_www_105892.pdf

State Library of Queensland Digitisation Toolkit


http://www.slq.qld.gov.au/resources/qld-history/connect/connected-collection-of-queensland-memory/digitisation-toolkit


Australian Society of archivists


Objects
https://www.archivists.org.au/about-us/objects-of-the-society

Mission, Goals and Values
https://www.archivists.org.au/about-us/mission-goals-and-values

Code of Ethics
https://www.archivists.org.au/about-us/code-of-ethics

Activity 6

Read the above articles and think about the following:

What are the risks associated with Digitisation? How can they be reduced?

What are the Laws (legislation) surrounding Digital preservation and repositories?

Are there any standards? Are they Australian based or International?

Outline any Copyright issues that need to be considered when creating and maintaining a digital repository.

What is the Australian Society of Archivists? What do they do?


File Formats

Read the following article:

https://www.ands.org.au/__data/assets/pdf_file/0003/731775/File-Formats.pdf

This is the Guideline for the National Archives.

https://www.naa.gov.au/information-management/storing-and-preserving-information/preserving-information/preserving-digital-information/long-term-file-formats

Activity 7

Discuss the issues relating to Open formats versus Proprietary formats

What is the difference between "lossy" and "lossless" file formats? Which is better? Under what circumstances would you choose one over the other? Are all compressed file formats "lossy"?

Text and Documents

There are a variety of text formats that can be used to save and preserve documents. Some are proprietary, such as Microsoft DOC and DOCX, and some are open, such as ODT or PDF.

Read the following articles on text/document file formats.

https://blog.online-convert.com/popular-document-files-their-differences/

https://en.wikibooks.org/wiki/Choosing_The_Right_File_Format/Text_Documents

https://blog.filestack.com/thoughts-and-knowledge/document-file-extensions-list/

Activity 8

What document format would you choose for text items in your Digital Repository? Why?

Images

There are many file formats available for images. You need to take into account the type of image that you are saving, whether you want a lossy or lossless format, the bit depth and number of colours, and whether it is a vector image or a bitmap.

Read the following articles on image file formats:

https://www.scantips.com/basics09.html

https://99designs.com.au/blog/tips/image-file-types/

Activity 9

What image formats are "lossless"?

What image format should I use if space is an issue?

What image format will give me the best quality image?

You have been cleaning up your old family home and have discovered a box of old photos that you would like to scan and digitise. What format would you use and why?


Music and Audio Files

Most of us think of MP3 files when we think about audio file formats, but there are lots of other choices. Does anyone still own a CD "Walkman"?

Read the following articles on audio formats:

https://www.makeuseof.com/tag/audio-file-format-right-needs/

https://www.lifewire.com/different-types-of-music-files-3134920


Activity 10

Which audio formats are "lossless"?  Is MP3 the best format for music?

You have an old record collection that you would like to digitise. As a music lover, what would be the best format to save them in? What about if space is an issue?

Video

Again, so many choices. While digitising of videos has been around for a while, it is still an area that is constantly changing. File format choice will depend on the quality you want to preserve and how much space you have. Video files can get VERY large.

https://blog.hubspot.com/marketing/best-video-format

https://www.archives.gov/records-mgmt/initiatives/dav-faq.html

Activity 11

You want to convert your home movies, currently stored on VHS tape to a digital format. What format would you choose and why?

What format should I choose if I wanted to preserve video that was taken today?









Comments

Post a Comment

Popular posts from this blog

Lesson 1: Introduction to Digital Repositories

-
Image
BSBLIB506 Maintain Digital Repositories This unit describes the skills and knowledge required to populate and manage digital collections of information resources. This Week's topics: 1 Maintain knowledge of digital repositories 1.1 Research information sources to determine types and functions of digital repositories 1.2 Review organisational procedures on digital repositories to ensure consistency with organisational policies What is a Digital Repository? Read the following definition of digital repository. http://www.rsp.ac.uk/start/before-you-start/what-is-a-repository/ The definition differentiates between an institutional digital repository and a subject or discipline digital repository.  One type of institutional digital repository is a records management system. Many organisations will have a records management system, including Chisholm. Chisholm will scan and store many different organisational files, such as enrolment forms and documentation; invoices and ot...
Read more

Lesson 2 - Metadata Standards

-
Image
Metadata - Introduction What is Metadata? Essentially, metadata is data that describes data. Here are a couple of definitions: Techterms.com "Metadata describes other data. It provides information about a certain item's content. For example, an image may include metadata that describes how large the picture is, the color depth, the image resolution, when the image was created, and other data. A text document's metadata may contain information about how long the document is, who the author is, when the document was written, and a short summary of the document. Web pages often include metadata in the form of meta tags. Description and keywords meta tags are commonly used to describe the Web page's content. Most search engines use this data when adding pages to their search index."  https://techterms.com/definition/metadata Whatis Metadata is data that describes other data. Meta is a prefix that in most information technology usages means "an underlying definiti...
Read more

Lesson 3 - GLAM Peak Digital Collections Toolkit

-
Image
GLAM Peak Purpose GLAM Peak seeks to improve public access to, and use of, cultural collections, with a special focus on digital collections, from creation to preservation. https://www.alia.org.au/which-sector-are-you-interested/glam-peak-bodies Class Activity 1 Using the link above, read the information on the ALIA website about GLAM Peak. The Toolkit The Digital Access to Collections Toolkit provides practical steps for volunteers and staff in small to medium organisations in Australia that are collecting digital items, undertaking digitisation, and providing online access to their collections. http://www.digitalcollections.org.au/toolkit The toolkit provides information on the 4 steps to digitising a collection: Plan Prepare Digitise Share Plan Class Activity 2 Read the information on the website that relates to planning your digitisation project http://www.digitalcollections.org.au/toolkit/plan What are the benefits of digitising an organisation's collections? Prepare Class...
Read more