Lesson 1: Introduction to Digital Repositories
BSBLIB506 Maintain Digital Repositories
This unit describes the skills and knowledge required to populate and manage digital collections of information resources.This Week's topics:
1 Maintain knowledge of digital repositories
1.1 Research information sources to determine types and functions of digital repositories
1.2 Review organisational procedures on digital repositories to ensure consistency with organisational policies
What is a Digital Repository?
Read the following definition of digital repository.http://www.rsp.ac.uk/start/before-you-start/what-is-a-repository/
The definition differentiates between an institutional digital repository and a subject or discipline digital repository. One type of institutional digital repository is a records management system. Many organisations will have a records management system, including Chisholm. Chisholm will scan and store many different organisational files, such as enrolment forms and documentation; invoices and other financial information - pretty much everything that comes in that is paper based. Once stored, they can be searched for and viewed on screen. Originals are only kept for a certain amount of time, which is generally a legal or tax requirement.
The important thing about a digital repository, is that the information is grouped together based on some common ground, and the user has the ability to search and retrieve the information.
An example of a digital Repository - My Story!
This particular example of a Digital Repository allowed me to find out some information about my father and his arrival in Australia. He was one of many refugees/displaced persons who went through the Bonegilla Migrant Centre. https://www.naa.gov.au/explore-collection/immigration-and-citizenship/migrant-accommodation/bonegilla-migrant-reception-and-training-centre
https://www.naa.gov.au/
My Father's name is Jonas Karla. He came to Australia with his parents and younger brother after spending a number of years in a displaced persons' camp in Germany. He was 18. Documents from that time have been recently scanned and made public.
These are my Grandfather's and my Father's travel documents (they have the same name).
What's in the Collection
Class Activity 1
Spend some time having a look at what is available in the National Archives. Look at the guides and follow some people/topics that interest you. Share your findings with the class.
What did you discover of interest?
Why was it interesting?
Other Digital Repositories
State Library of Victoria
Many libraries maintain digital repositories. Here is another example of a public digital repositoryhttp://www.slv.vic.gov.au/images
This is an image repository maintained by SLV. These images are out of copyright and have been made available for the public to use.
Class Activity 2
Explore the SLV collection! Did you find anything interesting?
Digitisation Policies
National Museum Australia
View the Repository/Collection
http://collectionsearch.nma.gov.au/View the Policy
http://www.nma.gov.au/about_us/ips/policies/digital_preservation_and_digitisation_policyNational Archives of Australia
View the Collection
http://www.naa.gov.au/ we have already spent some time here!View the Policy/Collection Management details
The National Archives have a number of different policies that relate to their collection and the digital preservation of items
State Library Victoria
View The Collection
https://www.slv.vic.gov.au/search-discover/popular-digitised-collectionsView the Policy
https://www.slv.vic.gov.au/about-us/policies-guidelines/collection/digital-preservation-policyThere are links to other related policies on the right hand side of the screen
More policy Information
https://www.slv.vic.gov.au/about-us/policies-guidelines/collection-related-policies/collection-policyTrove
The Collection
https://trove.nla.gov.au/Policies
https://trove.nla.gov.au/about/policiesNational Library of Australia (General Information)
https://www.nla.gov.au/policy-and-planning/collection-digitisation-policyNational film and sound Archive
Collection
Policy
ACMI
Class Activity 3
Review the above collections and the associated policies.
Why do they need a policy for their digitised collections?
Does the collection meet the policy requirements?
Should there be more information in the Policies?
How do they compare? Which organisation has the best policies?
Class Activity 4
Find an example of another Digital Repository online and share with the class (you can put URL link in the Zoom Chat)What is the subject or discipline? What type of information is stored in the repository? How do you search for items in the repository?
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